1 09.11.2011

7. Structured Financ Deutschland Eine zentrale

Payment Factory in SAP

Günter Kleis

09.11.2011

2 09.11.2011

15 Unternehmensbereiche, die zu sechs Segmenten zusammengefasst sind,

tragen die operative Verantwortung und steuern 73 globale und regionale

Geschäftseinheiten

Diese Unternehmensbereiche entwickeln Strategien für 86 Produktbereiche

Regionalbereiche entwickeln das Geschäft lokal weiter, schöpfen Marktpotenziale

aus und optimieren die Infrastruktur für unser Geschäft

Drei Zentralbereiche, fünf Zentralabteilungen sowie neun Kompetenzzentren

erbringen gruppenweite Leistungen in Gebieten wie Finanzen, Investor Relations,

Kommunikation, Personal, Forschung, Ingenieurtechnik oder Standortmanagement

Organisation der BASF-Gruppe

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4 09.11.2011

Global Cash Management Community

Florham Park, NJ (+ SSO)

Sao Paulo (+ SSO)

Ludwigshafen

Hong Kong (+ SSO)

Business Centers

Treasury Platforms

SSO Berlin

SSO F&A

BC South Africa

BC Russia

BC Turkey

Kassel

•

•

•

•

Corporate role: coordinator, standard setter and advisor

(+ SSO)

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Global Payment System

Situation till now at BASF

• Different SAP-Source-Systems

• Payments and account statements are treated separately

• IHB-Accounts without electronic account statements

• Different payment runs with different parameters and

different responsibilities

• No unique Electronic Banking Tool

• Whole process is mostly file-based and therefore,

potential candidate for fraud

• Whole process is manual driven and requires

high availability of competent staff with authorization

• Each company maintains accounts for payments

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Final negotiation

of contract

Selection of potential providers

based on Pilot-Study

Selection of preferred providers (5 candi- dates)

Discuss open items with

preferred providers

Valuation of all specifications

Global Payment System

System Selection Process

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Global Payment System

Decision Criterias

• Data integrity

• Security

• Monitoring

• Availability

• Capacity

• Archiving

• Integration with SAP-EDP systems

• Expandability

• Workflows defined

• Support concept exists

• Handling of change requests

• Quality assurance

• Project management

• Standing of Supplier

• Operational requirements

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1 | Pilot - Study

2 | Selection of system

3 | Pilot - Phase

4 | Rollout waves

5 | Global rollout

- | Project Team build out of all relevant divisions

- | Regular Project-Review (costs, progress, targets)

- | Single waves feasible

- | Commitment of hierarchie to project goals

Global Payment System

Approach and Factors of Success

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Global Payment System

How it should work

• Payment Factory

- all kinds of payments (Treasury-, Supplier-, HR-, Direct Debits)

- Enable Payments/Collections on behalf of other companies

• Account Statements

- MT940 (structured, unstructured, MT942)

• Inhouse Bank

- Integration within SAP, electronic account statements,

supports Global Payment System processes

• Processes - Support automatic connection of different SAP-Systems

- Common base platform for different clients (organizational, tax inducted,

regional/timezones)

- Complies with strategic provisions

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Global Payment System

System Landscape

Cobalt &

ERP Wintershall

Banks

FSCM

Import of

account statements

Transfer of

Payment data

Posting information (IHB)

Payment Factory

Account Statements

Tool

CEC

EBC

Conversion of

payment files

Collection of

account statements

Transfer of

payment files

FinanceSuite

Payment Management

SAP HR

Company A

SAP

Company B / … Import of account

statements

Transfer of

Payment data

ZV-Server

Archiving account statements

BASF SE and BASE

EBC: Electronic Banking Communication

CEC: Conversion Engine Connector AutoBank

AutoBank

IHB BASF SE

SAP BASF SE

Transfer of

Payment data

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Global Payment System

Numbers and Figures

• since 03/2011 appr.

3.300 payment runs

160.000 transactions

86.100.000.000,00 EUR

• Current situation

2 clients

10 diff. SAP – Systems connected

104 Companys

- daily payment runs

(AZV, IZV, IZL, ESU, RFT, IDOC)

- daily import of account statements

at different times (MT940)

- processing of other data files

(lockbox, MT942, EAB)

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1 | Establishing Payment System

as standard

2 | Setup an easy onboarding process

3 | Daily netting

4 | Collection Factory

5 | Reduction of bank accounts

- | Documentary and cash bussines

- | Legal restrictions

(collections/payments on behalf

of other companies, Inhouse bank

accounts)

Global Payment System

Extension and Boundaries

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Contact

Finance at BASF

Competence Beyond Numbers

Günter Kleis

Finance Division / Treasury Department

ZFK/C – Cash Management

phone: 0621/60-47724

fax: 0621/60-6647724

email: guenter.kleis@basf.com