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AAUW-NM Leadership Team Meeting (LTM)

Winter LTM ___________ January 31, 2010 _____Carlsbad, NM Attendance: Jean Bahr-Santa Fe, Ruth Benjamins-Las Cruces, Sandra Bradley-Santa Fe, Jan Bray-Albuquerque, Ted Cooley-Albuquerque, Carol Ann Council-Las Cruces, Pamela Daves-Las Vegas, Louise Drlik-Las Vegas, Marilyn Dunn-Albuquerque, Rosmarie Frederickson-Los Alamos, Lina Germann-Santa Fe, Kathie Gilbert-Grant County, Marion Isidoro-Albuquerque/West Mesa, Judy Kares-Santa Fe, Cheryl Klenner-West Mesa, Karyl Lyne-Las Vegas, Natalie Markin-Los Alamos, Cas Mason-Los Alamos, Antje Muir-Albuquerque, Karen Nelson-Carlsbad, Mary Sandford-Carlsbad, Nancy Scheer-Santa Fe/Los Alamos, Betty Smith-Albuquerque, Nina Thayer-Los Alamos/Santa Fe, Dixie Trebbe-Albuquerque/West Mesa, Helena Whyte-Los Alamos Guests: Rae Gunderson-Las Cruces, Dolores Halls-Las Cruces, Shelley Rossbach-Santa Fe, and Nancy Tisdel-Las Vegas 12:55 am 1. Call to Order:

• Thank you to the Santa Fe Branch for hosting the Winter LTM and Lobby Day. Thank you to Flossie Brown for arranging for the venue.

• Nina asked that each person stand and introduce themselves. • There were no dedications.

2. Announcements:

• Motion forms and reimbursement forms were made available. • Roadrunner deadlines are February 10th and May 1st. • Annual reports from AAUW-NM officers and branch presidents are due April 1st. • Applications for the Grace Barker Wilson Award are due February 10th, and the Marjorie

Bell Chambers Ingenious Ideas Award applications are due March 25th. • Results of E-votes to appoint the following committees: 1) Summer LTM Location

Committee—Natalie Markin, Karyl Lyne, Helena Whyte 25 “yes” and 0 “no” 2) NCCWSL Selection Committee—Meta Levister-Las Vegas, Adrienne Dare-Grant County, and Maryjane Giesler-Los Alamos 16 “yes” and 0 “no”

• Since AAUW-NM voted to participate in the “Women’s Expo” sponsored by the Duke City Soroptimists’ and the Commission on the Status of Women, we need volunteers to woman our table on March 6th.

• There is still mini-grant money available. Applications are due to Nancy Scheer by April 1st.

3. Team-Building Exercise: Nina led the group in a team building exercise called “AAUW-NM Pop Quiz”. 4. Approval of Minutes: Karen Nelson presented the minutes of the Fall LTM on October 25, 2009. Correction submitted to add a second “e” to Shelley Rossbach’s name on page 3. Carol Ann Council moved that the minutes be approved as corrected. Pam Daves seconded the motion. The vote was taken, and the motion passed. 5. Finance Report: Ruth Benjamins discussed the finance report line item by line item.

• She explained that the $50 under “Miscellaneous” is the start-up money from National for the online branch. This branch will funnel their money through AAUW-NM, since at this point they are not charging dues therefore do not have enough money to open a separate bank account. It was suggested that a separate line item be added to take care of this.

• It was further suggested that funds from note cards be moved from “Fundraising” to “Notepaper” since it is not a fundraising project. Funds from the sale of notepaper are to replace the cost of printing them.

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• “Lobby Corp” needs to have an “s” added making it “Lobby Corps”. • There needs to be a date on the report, so that YTD is clarified.

5. Membership Report—Helena Whyte presented two membership reports. One was compiled by her, and the other was compiled by finance officer, Ruth Benjamins. There is some discrepancy due perhaps to reporting of dual members. Unfinished Business 6. AAUW-NM 2010-2013 Strategic Plan: Mary Sandford presented a brief history of the formulating of this plan. These proposed goals were developed based on the discussion and group work that occurred in Las Cruces on July 31 and August 1, 2009. They were presented by Kathie Gilbert for feedback and suggestions from the leadership team and others who are interested in seeing a strong, vibrant AAUW-NM.

Kathie Gilbert moved adoption of the 2010-2013 AAUW-NM Strategic Plan. Ted Cooley seconded. Natalie Markin moved that we amend Article 4 of the AAUW-NM 2010-2013 Strategic Plan as follows: to follow the words 2008-2009 membership “as reflected by the AAUW-NM Finance Chair as of 02/01/09.” The vote was taken on the amendment, and the amendment was accepted. Shelley Rossbach, Karyl Lyne, and Natalie Markin volunteered

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to work on establishing a mentoring program as proposed in #6.The vote was then taken on the amended motion, and the motion passed. The group commended Kathie on her excellent and diligent work on this plan. 7. AAUW-NM Bylaws Changes: The mandatory bylaws changes have already been made and submitted to National. Based on the discussion at the Fall LTM, Jan Bray and Shelley Rossbach presented a list of bylaws issues that need to be discussed, and they want to get approval for proposed changes to the bylaws. They will take the responses they get at this meeting and rewrite the bylaws making the changes recommended by this group. Members will be alerted in the Roadrunner to go to the website and review the entire document with the proposed changes. A 2/3 vote at convention will be required for passage. AAUW-NM then has 30 days to get the new bylaws to the branches. Shelley and Jan want this document to reflect what we really do. The vote on each item went as follows:

• #3 no • #1 yes • #2 “with exception of nominations chair” is omitted; yes • #4 (a.) yes (b.) yes (c.) change coordinator to chair for all positions—yes (d.) no

(e.) voted to eliminate the executive committee (f.) undecided • #5 yes • #6 yes • #7 yes

The leadership team expressed thanks to Shelley and Jan for their hard work on a difficult task. 3:05 Break 3:20 Kristina Fisher, THINK NEW MEXICO speaker 3:40 Resume 8. HB 118: Following the speaker’s presentation Pam Daves moved that AAUW-NM support THINK NEW MEXICO HB 118 banning political contributions from lobbyists and special interests. Ruth Benjamins seconded the motion. The vote was taken, and the motion passed. 9. Location of Summer LTM: The committee appointed to work on the location of the Summer LTM ( Natalie Markin, Karyl Lyne and Helena Whyte) reported that they have established contact with people in Portales and response has been favorable. AAUW-NM will hold its Summer LTM there and will be able to use the facilities at ENMU. The date and more information will be announced in April. 10. NCCWSL Update: Karyl Lyne passed out copies of the application for scholarships which will give $400 each to two New Mexico female college students to attend the NCCWSL Conference in June. Applications are due back by March 15th. AAUW members are encouraged to spread the word about the scholarships. The application is available online at www.aauw-nm.org. 11. Fall Workshop 2009: The Fall Workshop report was given by Karen Nelson. There were 28 attendees. There were no remaining expenses, and the net proceeds were -0-. 12. Association News: Reminders were given about the AAUW art contest, the new report on girls in STEM, and National Lab Day. It was noted the Jackie Littleton, Texas, will be the Association representative at the April conference and convention. New Business

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13. Women Across Borders Conference: Ted Cooley and Antje Muir reported on the plans for the conference and spring convention to be held April 17-18 in Albuquerque.

• The El Camino Real tour will take place on Friday the 16th. Transportation and registration for that trip are being handled through UNM Continuing Ed. Members who wish to participate are encouraged to register as soon as possible.

• Saturday will be the Women Across Borders Conference. The registration for that conference is $30, which includes lunch.

• Saturday evening will be our Annual AAUW-NM Banquet. • Sunday morning the convention business meeting will take place. • Ted Cooley moved the convention fee will be $25 for registration and

breakfast Sunday morning. Nancy Scheer seconded the motion. The vote was taken, and the motion passed.

14. Spring LTM: Sandra Bradley moved that the Spring LTM be conducted by teleconference on Sunday, April 11, 2010. Rosmarie Frederickson seconded the motion. The vote was taken, and the motion passed. 15. Stationery sales at LTMs: Nancy Scheer has been handling the sale of our notepaper at the LTMs for some time. She has requested that we get someone new to handle this task. Carol Ann Council volunteered to do this. 16. Locations for 2010 Fall Workshop and 2011 Spring Convention: It was announced that Socorro has agreed to host the 2010 Fall Workshop, and Grant County has agreed to host the 2011 Spring Convention. 17. Virginia Gildersleeve International Fund: Ruth Benjamins moved that we contribute $1,000 to the VGIF with money to be from our savings account. Pam Daves seconded the motion. The vote was taken, and the motion passed. 18. Officers’ Reports:

• Co-Presidents—Nina reported that she and Mary will be traveling to present the latest “Where the Girls Are” research to two branches this spring.

• Nominating Committee—Carol Ann Council announced the following slate of nominees to be voted on at the Spring Convention: Co-Presidents-Mary Sandford(Carlsbad) and Shelley Rossbach(Santa Fe), Membership-Helena Whyte(Los Alamos), Secretary-Karen Nelson(Carlsbad), Program(1 year)-Adrianne Dare(Grant County), Academic-Mary Berry(Las Cruces), AAUW Funds-Rosmarie Frederickson(Los Alamos)1 year with Lina Germann(Los Alamos) continuing the 2nd year of her LAF term, Media Relations-Rita Stopa(Las Cruces), and Nominations-Nina Thayer(Los Alamos/Santa Fe). The slate is submitted by committee members Carol Ann Council, Louise Drlik, and Marilyn Dunn.

• LAF—Lina Germann asked that branches send her a copy of contribution checks, so that she has an accurate record of contributions, since National only posts them quarterly.

• Academic Coordinator—Jean Bahr encouraged members to get active and vocal in supporting “no more cuts to education monies”.

• Outreach Coordinator—Pam Daves reinforced that Grace Barker Wilson applications are due February 10th. The deadline for Marjorie Bell Chambers Ingenious Ideas applications is March 25th.

• EF—Rosmarie Frederickson was thrilled to announce that, according to National, the Corrine Wolfe Endowment is complete. The group had a small celebration by toasting with sparkling cranberry juice.

• Historian—Sandra Bradley asked that branches get any items that they want archived for the year to her by the convention.

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• Mini-grants—Nancy Scheer reminded us that there is $200 grant money left for this year and encouraged branches to submit mini-grant applications. Preference will be given those branches that have not already received a mini-grant for this year.

• Media Relations—Betty Smith discussed the publicity for the upcoming conference and convention. She also reminded the group that this is the one-year anniversary of the signing of the Lilly Ledbetter Act, but its companion and necessary act, The Paycheck Fairness Act, is stalled. We need to actively work for its passage.

• Public Policy Team and Lobby Corps—Dixie Trebbe made several requests: 1. She asked that members not contact Corrine Howard with legislative questions and concerns but contact her instead. 2. General questions and concerns could be addressed to Marion Isidoro or Dolores Halls. 3. Education issues could be directed to Jean Bahr. 4. Pay equity issues could be directed to Carolyn Glen-Kaye or Jan Bray.

She then handed out the proposed “AAUW-NM 2010-2011 Public Policy Program and Priorities”. These should be reviewed by branches. They will be voted on at convention in April.

19. Branch Reports:

• Online Branch--Helena Whyte reported that the online branch now has 14 members. • Albuquerque—Ted Cooley • West Mesa—Cheryl Klenner • Las Vegas—Pam Daves • Carlsbad—Karen Nelson • Las Cruces—Ruth Benjamins • Santa Fe—Sandra Bradley

20. Reminders:

• Turn in your forms for travel reimbursement. • Beware of email scams. Three of our members have been the subject of such scams.

The meeting was adjourned at 5:00 pm.

Respectfully submitted, Karen Nelson, Recording Secretary