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13.01.2016Dr. Marco Brückner – EU03

HERZLICH WILLKOMMEN

ZUM WEBINAR

„Kapazitätsaufbau im Hochschulbereich

- Hinweise zur Antragstellung“

Wo finde ich Informationen? (1)

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Webseite mit allen wichtigen Infos zum aktuellen Aufruf:

http://eacea.ec.europa.eu/erasmus-plus/funding/capacity-building-in-field-higher-

education-eaca042015_en

Erasmus+ Programme Guide, Budget allocation, regional/national/cross-cutting

priorities, Information on priorities, Instructions for completing the Application

Package, Table of projects 2015, Erasmus charter holder‘s list, Link zur eForm,

Annexes (Detailed description of the project, Budget tables, Declaration of

honours, mandates), Legal entity form, Financial identification form, Model Grant

Agreement, Model Grant Agreement including Special mobility strand, List of

organisations with PICs validated, Distance calculator, e-mail contact to EACEA

Datenbank mit früheren Projekten (u.a. Tempus):

http://ec.europa.eu/programmes/erasmus-plus/projects/

Wo finde ich Informationen? (2)

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Präsentationen Antragstellerseminar zur Internationalen Dimension von Erasmus+

https://eu.daad.de/veranstaltungen/aktuell/uebersicht/de/37832-

antragstellerseminare-zur-internationalen-dimension-von-erasmus/

Präsentationen Netzwerkseminar Westlicher Balkan (insbesondere EACAE

Präsentation „How to write a competitive proposal?“)

https://eu.daad.de/veranstaltungen/aktuell/uebersicht/de/37653-programme-and-

presentations/

Förderfähigkeitskriterien

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Eligibility criteria

Most of eligibility criteria (see E+ Programme Guide) are integrated

into in the e-form.

Following criteria are double checked by the Agency staff:

Formal submission requirements

Grant size (and duration)

Applicant, Partners and Partnership requirements (number of

partners, status of the grant applicant & partners, etc.)

Application form

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When? How? Where?

One deadline - One-phase submission - on-line to EACEA

Application form = unique reference information for the

submission deadline.

What?

Specific application form:

eForm: project data – parts A, B, C

+ compulsory annexes:

Detailed project description (Word doc) – parts D, E, F, G, H, I, J

Budget tables (Excel doc)

Declaration of Honour+ Mandates (in one single PDF doc)

Vergabekriterien – Relevanz (30 Punkte)

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Vergabekriterien – Qualität des Projektdesigns und

Implementation (30 Punkte)

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Vergabekriterien – Qualität des Projektteams und der

Kooperationsvereinbarungen (20 Punkte)

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Vergabekriterien – Wirkung und Nachhaltigkeit (20

Punkte)

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Dissemination

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Sustainability at three levels

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Vergabekriterien – Spezielle Mobilitätskomponente

(Beantragung nur für Regionen 1,2,3 – optional)

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eForm - Inhalte

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Part A: Identification of the applicant and other organisations participating in the

project (administrative information)A.1 OrganisationA.2 Person responsible for the management of the application (contact person)A.3 Person authorised to represent the organisation in legally binding agreements (legal representative)

Part B: Description of the project (general information)B.1 Summary of the projectB.2 Priorities of the E+ Programme B.3 Dates and languages

Part C: Specific information related to CBHE projectsC.1 Aims and objectives addressed

C.2 Specific objectives of the project as indicated in the Logical Framework Matrix

C.3 Project themes and priorities addressed by the application

C.4 Partner countries and regions involved in the project

C.5 Project history

C.6 Special Mobility Strand

C.7 Grant requested

eForm – Attachments 1

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1. Detailed description of the project (MS Word document)

D - Quality of the project team and the cooperation arrangements

E - Project characteristics and relevance

F - Quality of the project design and implementation

G - Impact, dissemination and exploitation, sustainability

Logical Framework Matrix

Workplan

H - Work packages

I – Special Mobility Strand (where applicable)

J - Other EU Grants

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2. Detailed Budget (Excel tables)

Overview

Staff costs

Travel Costs and Costs of Stay

Equipment Costs

Sub-contracting Costs

Special Mobility Strand - Students

Special Mobility Strand - Staff

Co-financing

Breakdown and project funding (automatically fully filled in)

Indicative rates (informative)

eForm – Attachments 2

Budgetplanung – 5 Budgetlinien

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Staff costs (max 40%) 4 Staff Categories (Manager, Researcher/

Teacher/Trainer, Technician, Administrator)

Travel costsStudents/staff from partners in countries involved in

the project from their place of origin to the venue of the

activity and return.

Costs of stay Subsistence, accommodation, local and public

transport, personal or optional health insurance.

Equipment (max 30%) Purchased exclusively for the benefit of HEIs in the

Partner Countries

Sub-contracting (max 10%) Exceptional for services related to competences that

can't be found in the consortia

Unit costs & real costs I

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5 BudgetCategories

Staff - UC

Travel – UC

Cost of Stay – UC

Equipment – RC

Sub-contracting – RC

2 Methods

Real Costs

(RC)Unit Costs

(UC)

Other types of costs

(ex.: dissemination, publishing,

overheads costs) are not considered for the calculation of the grant>>> Expected to be covered by

co-funding

Unit costs & real costs II

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Real costs: How did you use the grant ?

=> input based

=> Expenses incurred, supporting documents (bills)

Unit costs: what did you achieve with the grant ?

=> output based

=> No need to prove the actual expenditure but you need to show the

"triggering event", the fact the activity was implemented (e.g.

teaching programme, attendance list for training)

eForm – Attachments 3

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3. Declaration of Honours + Mandates (PDF)

Declaration of Honours – only from the Applicant organisation

Mandates – from all partners (except for P1 – Applicant)

- not required for Associated Partners (if applicable)

- must be scanned and attached in one single document, with Mandates

keeping the order as in List of Partners (P1-Pn)

1. Aufruf – Lessons learned I

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Eligible 452

Ineligible 63

Minimum number of higher education institutions required not

respected 44

Missing Ministries for higher education in Structural Project12

Wrong / missing mandates related to partners; applicants contacted

for correction and no reply received 3

Applicant not having the profile required for eligible organisations2

Incomplete applications2

TOTAL (Eligible + Ineligible 515

1. Aufruf – Lessons learned II

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Limited number of applications in Asia and South Africa;

National/regional priorities established for the Partner Country

need to be respected and matched with the local needs

(assessed in award criterion 'relevance');

A need to mobilise new institutions (not the usual suspects)

both in Programme and Partner Countries, as grant holders

and/or partners;

Outreach beyond the capital cities to institutions in the regions

and the periphery;

Lack of innovative approaches (new content and

methodologies);

1. Aufruf – Lessons learned III

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Innovation?

30% of resubmissions rejected for lack of innovation

Need to analyse results of past projects > refine the target

New content and new methodologies

Involve different /new partner institutions

Mobilise Partner institutions in the regions, not only in the

capitals

Roadmap 2. Aufruf

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Steps Date

Publication of the Call for Proposals Oct. 2015

Deadline for submission of applications 10 February 2016

Expert assessment March-April 2016

Consultation of local/regional stakeholders May-June 2016

Award Decision July 2016

Notification of applicants and Publication of

results on EACEA web siteJuly-August 2016

Preparation and signature of grant agreements August-September 2016

Start of Eligibility Period 15 October 2016

Indikatives Budget – 2. Aufruf

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Instrument financier

Indicative total amount

published in the 1st call

€

Indicative total amount to

be published for

the 2nd Call €

Indicative number of

projects to be funded

under the 2nd Call

IPA Western Balkans 12,67 13,17 16

EN

I

South 28,0628,57 36Special window

Jordan5,00

East 13,66 13,86 17

Russia 6,72 6,89 8

DC

I

Asia 33,46 35,38 45

Central Asia 8,68 9,2 11

Iran, Iraq, Yemen 1,85 1,9 2

Special window Iran - 0,69 1

Latin America 12,26 13,1 16

South Africa 3,42 3,42 4

ED

F

ACP Countries - 5,29 8

TOTAL 125,78 131,47 164

Ergebnisse des Erasmus+ 2015 Aufrufs

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RegionsReceived

applications

Eligible

proposals

Above the

60%

threshold

Proposals

sent for

consultation

Recommende

d for funding

Success rate

% of the

received

applications

Region 1 - Western Balkans 65 57 38 26 15 23%

Region 2 - Eastern Partnership

Countries169 151 116 55 23 14%

Region 3 - South Mediterranean

Countries143 123 93 69 40 28%

Region 4 - Russian Federation 57 55 34 23 13 23%

Region 6 - Asia 36 30 27 27 27 75%

Region 7 - Central Asia 80 78 58 39 23 29%

Region 8 - Latin America 65 52 36 31 19 30%

Region 9 – Iran, Iraq, Yemen 2 2 2 2 2 100%

Region 10 - South Africa 5 5 5 5 4 80%

Was macht einen erfolgreichen Antrag aus?

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A successful proposal …

demonstrates that the combination of all its elements will produce

concrete and sustainable results for the benefit of all the parties

concerned.

Has been prepared and agreed jointly by the partnership-> a joint

institutional commitment

Has received the full commitment and support of the participating

institutions.

Is ready to start immediately after the selection decision.

Einen guten Antrag schreiben …

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COHERENT: in its entirety; avoid contradictions; avoid "patchwork"

SIMPLE: better a few well-chosen words than long/vague explanations

CONCRETE: down to the point, justify your statements, bring proofs

CLEAR: Follow the questions and answer them in the right order

EXPLICIT: do not take anything for granted, don't assume: expertscannot read your mind; avoid abbreviations or explain them

RIGOROUS: the application is the basis on which your project will beimplemented; it is also the cornerstone of your partnership commitment

FOCUSED: stick to what is asked

COMPLETE: ensure (twice!) you have followed all the instructions andthat the proposal fulfils all the mandatory requirements.

Einen guten Antrag gemeinsam schreiben …

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Drafting the proposal is a shared exercise

It reflects the partners shared responsibilities at project

implementation stage

It requires regular revisions/rewriting in order to ensure

Consistency and coherence

Comprehensiveness

Fulfilment of all the E+ Action requirements

- Choose the language common/comfortable to all project partners

- Have your final draft proofread by a colleague not involved in the proposal

Kapazitätsaufbauprojekte – Ansprechpartner

E-Mail: capacitybuilding@daad.de

Leitung: Beate Körner, koerner@daad.de

Yvonne Schnocks, schnocks@daad.de; 0228 – 882 477

Christoph Jüngst, juengst@daad.de; 0228 – 882 717

ElisabethTauch, tauch@daad.de; 0228 – 882 8651

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Nationale Agentur für EU-Hochschulzusammenarbeit

Erasmus+ Hochschulbildung

Deutscher Akademischer Austauschdienst (DAAD)

Kennedyallee 50

53175 Bonn

www.eu.daad.de

Servicenummer: 0800 2014 020

© M

ichael Jord

an