Campus das erp

MULTIFACET SOFTWARES SYSTEMS (P) Ltd. Page 1

Digital Academic System (DAS-ERP)

It is “Academic Campus Automation Software” which has incorporated the experience of experts at IIT Kanpur . Further experience of many other experts and knowledge collected through internet has made this software most feature rich.

2013

Multifacet Softwares Systems (P) Ltd.

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We are pleased to introduce our Academic Campus Automation Software called “DAS-ERP”. It is “Academic Campus Automation Software” which has incorporated the experience of experts at IIT Kanpur gained over more than two decades. Further experience of many other experts and knowledge collected through internet has made this software most feature rich. Use of state-of-the-art cutting edge technology also made it superior to the existing software. It is a completely web based application which works both on internet and intranet. This software has been developed at SIIC, IIT Kanpur under the supervision of computer experts.

Objective of DAS-ERP The Objective of our comprehensive software is to completely automate the day to day functions (e.g. Entrance Test, Registration, Fee, Hostel, Transport, Assessment, Payroll etc.). Using the campus wide network / internet stakeholders can browse web portal to get up-to-date information relevant to them by using DAS-ERP. Automation of administrative and staff work. Automation of complete academic process. Modules of the software are internally connected with each

other to ensure one time data entry thus reducing manpower and increasing overall efficiency of the system.

Transparency in Student evaluation system. Seamless Integration and co-ordination among departments

increase the efficiency of the whole system. Integration of different Institutions is also possible for better

control and management. Combination of Role and Permission system facilitate easy,

immediate but controlled access of the information. Generates MIS reports at every stage. Ease of monitoring and reviewing of all important activities in

the Institute. Saves paper and human resource.

Benefits of using DAS-ERP

The Salient Features of the Software


Fully Web based application supports different browsers like IE, Firefox, Google Chrome over Internet/Intranet with TCP/IP protocol.

Easy to use and accessible from anywhere in the world over the internet (24X7).

Configurable using extensive parameterization in Admin module. All modules of the software are fully integrated that saves time

and effort avoiding re-entering of data. User specific menu and rights up to ensure role based access to

the DAC-ERP and personalization. Uses MS-SQL [Relational Database] and open for other databases

in future. Scalable to any number of users. Online Web Portal for Queries.

The Main Dashboard and menus are divided into following main items (not all the items of our Campus are mentioned in this report): Academics Establishment Fee & A/c Utilities Admin Web Portal Search Alumni Placement Office Mgmt. Help Document Main menu consists of the following menu options: The Sub-modules are given as under:

Program/ course Syllabus

Entrance Student info

Admission/Registration Time Table

Attendance Student Assessment

Faculty Evaluation

Academic: This menu option allows working with the detailed academic

ACADEMICS


parts for the institution where the operator deals with various activities held comprising academics. MSSPL extends its support to the institute to manage the students’ tenure in the institute from admission to alumni stage by maintaining efficient database of the students with all relevant information. The modules allow the administration for reporting, storing, retrieving, filtering and process the students’ data objectively as per requirements.

1.1-Progam Course:- This module facilitates all the functions of program/course management in the concerned institution. At the beginning “Master” allows the users to set up various basic data entry. The staff can enter/modify various basic operations like Stream, Program Type, Program / Course, Batch Master, Paper Type Master, Section of Class, Grading Schemes, Subject, and Papers under Subject which are required to define Program/Course.

After Program/Courses are defined the user can define period and name of year/semester using Year/Semester editing interface.

Using Subject Course Mapping interface the user can associate the subjects to be taught under a particular Program/Course.

Using Assign subject to Faculty interface the subjects are assigned to the faculty members.

Various documents are required for registration of the students under a particular Program/course can be defined using Program Document Caste Wise interface.

Masters Academic Parameter Settings Equivalent Division Program/Course Definition

Year/Semester Editing Assign Section to Year/Sem Subject Course Mapping Assign Subject To faculty

Transfer to Other Program

Master:- This menu option contains basic data management items that allow setting up Program/Course running in the institute.


Program Type Program/Course

Batch Master Paper Type Master

Grading Schemes Section of Class

Change Student Id Subject

Papers under Subject Program Document Caste Wise

1.2- Syllabus: - This module facilitates maintenance of the topics covered for the syllabus for the related program/course under different subjects with the schedules and how they actually get covered during the session. This module will generate report based on Subject Topic Wise. Using following options reports can be generated. The Sub-modules are given as under:

Subject/ Paper wise Topics Subject/ Paper wise Topics Covered

Subject/ Paper Topics Wise Report

1.3-Entrance: - This module facilitates entry of required data relating to

Students’ Entrance Test and using Exam Center Allotment/Admit Card Generation (General Purpose) interface admit cards for the students will be generated. This module manages the Description, procurement, distribution and Details of the Entrance Exam Form, when students fill the Entrance Application Form the user can scrutinize the application form through Scrutiny sub module. The Sub-modules are given as under:

Form Description Form Procurement

Form/Prospectus Distribution Entrance Exams Details Entrance Application (Offline) Application Scrutiny


Interview Examination Center

Merit List for Admission Admission Form Inventory

Exam Center Allotment/Admit Card Generation

1.4-Student Information:–This module facilitates storing detailed data

of the Students. This form consists of following tabs:

General Information Previous Institute Information Student Doc Parent’s Info Relative Info Health info Entrance Exam.

At top level, the menus and forms are organized keeping in mind the ease of operation in order to allow the user to operate the on Student Information better. Heavily parameterized reports allow the user to print required data of the students.

Student Reports Student Masters

Direct Leave Entry Student Detail

Student Detail New Create Prefix for Different Roll No.

Student Result Entry Disciplinary Actions

Project Allotment Submit Synopsis

Above menu Student Report allows the user to view/print various reports.

Student I-Card Student Report

Student Information Category Wise Report

Student Report On Selected Fields New

Print Letter/Certificate Competitive Exam Detail


Student Report on Selected Fields Admission Report On Program/Subject/Caste/ Gender

Student Certificates MIS Reports

Highest Qualification Report Parent Income Report

Student Dynamic Report After Registration

Student Dynamic Certificate(s)

Student Report’s Fields Student Bio-Data For AICTE

Student Masters allows the user to enter basic data that are used in other forms and reports. These are described as follows:

Student Type Student Group

Qualification Master Board Master

Examination Bodies Student Character Master

Student TC Report Intermediate Marks Entry

Using the interfaces like Student type, Student group, Qualification/board master, Examination Bodies etc. above information is filled up. Using report generation forms, one can generate student I card, certificates like transfer, character etc. apart from many dynamic reports.

1.4.1-Disciplinary Action:-

Disciplinary Action Type Reasons Disciplinary Actions Disciplinary Report

1.5-Registration: - This module facilitates entering data for admission of the new students and registering existing students. Our registration allows


admission through full process or direct into the class with or without the fee constraints. It has following Sub-modules: -

Admission (New Students) Admission (Existing Students)

Direct Admission Mass Admission(Mass)

Admission Mass(Other Institute) Cancel Registration

Lateral Master Lateral Type Master

Lateral Promotion Type Master Student through External Entrance

Subjects Opted by Student Assign Roll No.

1.6-Time Table:-This module generates Dynamic Time Table for the Student/Faculty/Subjects. Auto-Generated as well Manual Time Table modules are available as per users’ choice with minimal data entry. This module is having following Sub-modules: -

An Activity(Teaching) Room Type Master

Class Rooms/Labs Time Table Scheme Manual Time Table Time Table Report

Assign Time Table Temporary Change in Time table

1.7- Attendance: - This module facilitates Students’ Attendance processing and helps in generating various reports with the users requirements for analysis. The users can select the students on their choices to fill up the attendance and similar ways the reports are also available. The Sub-modules are given as under: - Student Attendance Student Attendance (With Calendar)

Student Attendance Report Student-wise Sub Vs Monthly Attendance

Subject Wise Student Vs Monthly Attendance

Attendance Report on Particular Date


OMR Attendance Sheet

1.8-Student Assessment: - This module maintains the Assessment details of the students for Examination/Test/Assignment along with the marks/grades obtained by them for regular tests and final examinations.

The Sub-modules are given as under: -

Examination Definition Result Finalization

Marks/Grade Online Test Portal

Digital Question/Answer ate(Student Wise) Marks Entry

Detained Student Examination Room Allotment

Examination

1.8.1- Examination Definition:-Using this module one can define assessments and associate them with promotion rules.

1.8.2- Result Finalization:- This menu allows the user to mark examination attendance and enter the marks and after entry of the students’ marks the results for the examinations are processed in this sub-module. Assessment Attendance Assessment Marks/Grade

Assessment Finalization Compilation of Marks (Single Subject) Compilation of Marks (All Subjects) Student Wise Result Finalization

Assessment Type Master Exam/Test Master Define Assessment Exam/Test Schedule Assessment Type Wise Consideration Promotion Rules

Create Examination Form Links Verify Challan OF Examination Form Examination Form Parameter


Student Promotion Examination Attendance Report Examination Mark Sheet Report 1.8.3:- Marks/Grade:- This option allows to directly entering examination data without entering examination details and print mark sheet of the students. Mark/Grade Sheet Printing Direct Marks/Grade Entry Direct Marks Entry Semester Wise Result Publishing Date Result Analysis Student Marks Import 1.8.4:- Online Test Portal:- This option is used to manage online examination activity. Online Exam Category Upload Questions Design Online Paper Assessment Sets Mapping Assign Assessment to Students Start Online Exam 1.8.5:-Digital Question/Answer:- Student Solution (upload) Faculty Question/ Answer(upload)

1.8.6:-After couple of forms, examination room arrangement is available for conducting the examination. Assign Exam Room to Student Assign Exam Room to Staff Student Sitting Arrangement

1.8.6:- Examination:- Using Examination Fee Parameter Form interface one can mark whether fee deposition is prerequisite or not for filling examination forms. Depending on the case student will fill up examination form using different interfaces like Online Examination Form, Offline Examination Form, and online Backlog Form. These forms are further verified using Verify Online Examination Form interface. After the tabulation etc. using Marks / Grade entry and result finalization modules, one can generate mark sheets for the student using Examination Mark sheet


interface in the sub-module Mark/Grade. The Sub-modules are given as under: Examination fee Parameter Online Examination Form Offline Exam Form Online Backlog Form Verify Online Examination Form Online Examination Form2 Backlog/Scrutiny Registration Form

1.9- Faculty Evaluation:- The Sub-modules are given as under: -This form is used by the faculty to create the Questionnaires. Rating patterns are defined using Rating Pattern interface and the questionnaires are associated/mapped to subject on which students are supposed to evaluate the teachers. Various reports are generated to see performance of the teachers on different aspects of imparting education. This feedback helps teachers to invent better methods to make their teaching more effective and useful.

Questionnaire Rating Pattern

Link Questionnaire with Subject Faculty Evaluation Analysis

Faculty Evaluation Report

ESTABLISHMENT

2. Establishment:- We have detailed modules to manage employees information with payroll and all possible aspects of the employees that allows the users to set up, manage and process the employees data with parameterized reports. This module is flexible to fit in the requirements of the institution. The faculty and staff are managed efficiently as per requirements of the management of the institute by powerful reporting and maintaining teacher/student assessment both ways. The Sub-modules are given as under: -

Leave/Tour Management Employee Attendance


Staff Info. Asset Management

Legal System Visitor Information

Payroll Transport

2.1-Leave/Tour Management: -Various leave/tour types like Causal

leave, Medical Leave etc. can be defined in Attendance/leave/tour master. One can apply for leave / tour online for approval from higher authority after being forwarded from the department. Once the leave is granted one can apply for tour advance also. Direct Leave Entry Attendance/Leave Type

Leave/Tour Entitlement Leave

Tour Leave/Tour Details

Previous Leave Balance Entry

2.1.1- Leave:- Leave Application Leave Forward Leave Approval Leave Summary Leave Report 2.1.2-Tour:- Tour Application Tour Forward Tour Approval Tour Advance Form Tour Revision Tour Advance Approval Tour Advance Adjustment

2.2- Employee Attendance:- This module allows the user to manage employee attendance with minimal efforts and further payroll processing can also be linked from here.

Employee Attendance on Date Employee Attendance (with calendar)


Employee Attendance through Thumb

Employee Attendance(multi dates)

Employee Attendance Report Employee Attendance Biometric Report

2.3- Staff Information: - In order to keep full information of the employees’, masters like salary grades, Employee type , employee category , Employee designation etc. are created first and then using Employee info complete information of the employee is entered. Using the stored information one can generate Identity Card of the employee using Employee Identity card interface. Many other reports like Confirmation-posting- superannuation, Age group wise Employee distribution etc. could be generated using relevant interface. Using Employee Report On Selected Fields (Dynamic) interface one generate various report on different parameters.

2.3- Staff Information: - In order to keep full information of the employees’, masters like salary grades, Employee type , employee category, Employee designation etc. are created first and then using Employee info complete information of the employee is entered in the menu Staff Info. Using the stored information one can generate Identity Card of the employee using Employee Identity card interface. Many other reports like Confirmation-posting- superannuation, Age group wise Employee distribution etc. could be generated using relevant interface. Using Employee Report On Selected Fields (Dynamic) interface one generate various report on different parameters. Staff Masters Staff Info Assign Shift To Employee Staff Info New Staff Reports

2.3.1- Staff Masters:- This menu option contains basic data required for the employees as mentioned above, used further in Establishment. Salary Grades Employee Type


Employee Category Designation Master 2.3.2- Staff Reports:- Various reports about the employees are required by the management can be printed from this menu option, further enhancement/requirement is also sought. Staff Report Employee Identity Card Staff Report On Selected Fields Confirmation-Posting-

Superannuation Age-Group Wise Staff Distribution

2.4- Asset Management:– Asset types like Electrical, furniture, Computers etc. can be created under Asset Type and further assets details will be entered using Asset Detail tabs/ different interfaces under Asset description. Various reports on assets could be created using Asset Report/ Conditional Asset Report interface .Assets issue/return could be managed using Asset Issue/Return and Asset Issue/Return Report Interfaces. Following are the sub modules of asset Management. Asset Type Asset Detail

Asset Description Asset Issue/Return Asset Issue/Return Report Bulk Asset Report Asset Report Conditional Asset Report

2.4.1-Asset Description:- This sub-module allows describing the details of the asset and related details like purchase, warranty, location etc.

Asset Information General Information

Purchase Detail Status

Asset Location Maintenance /Warranty

Utilization Log Licensing /Insurance

Breakdown


2.5- Legal System: - Using this menu option one can manage the all the judiciary Cases related to the Organization. The Legal System incorporates following features: -

Legal Masters Legal System Interface

Hearing Information Report on Cases

2.5.1:- Legal Masters:- All basic data entry modules are in this menu

option.

Court Type Case Type

Case State Case Category

Court Name Master

2.6- Visitor Information: - Using this module, complete information of

the visitors can be recorded and further gate pass can be generated.

Visitor Type Master Visitor Information

2.7- Payroll: - Payroll system picks up attendance from employees

attendance management system which is further synchronized with leave/ tour management system. Employee related information is picked up from employee information system. In Allowance/Deduction/Advance Master one defines all Allowance/Deduction/Advance heads and in Allowance/Deduction Rate default values are defined and the same if need arises can be modified using Allowance/Deduction Monthly Entry. In Employee Payroll Parameter one indicates whether EPF/ESI is applicable or not, what pay band one belongs to etc. Tax deductions get calculated based on tax saving papers submitted and the tax deducted till the end of particular month. It generates various detail/summary reports on Allowance/Deduction/Advance, pay sheet, pay slips, all statutory reports relating to EPF/ESI gets generated. It has got interface for arrear calculation also.


Vacation Management Master

Arrears Calc. Allowance/Deduction

Salary Settings TDS

Salary Calculation Salary Reports

Utilities Daily Wager Detail

2.7.1-Master:-

PF/ESI Master DA Master

Shift master

2.7.2- Allowance/Deduction

Allowance/Deduction/Advance Master Allowance/Deduction Rate (Default Value)

Allowance/Deduction Monthly Entry

2.7.3- Salary Settings

Pay Band Payroll Settings

Employee Payroll Parameters

2.7.4:- TDS

Tax Relief Document Type Tax Relief Document Name

Tax Slabs Tax Relief Documents


Tax Calculation

2.7.5- Salary Reports

Pay Sheet/Slip PF/ESI Monthly Report

Allowance/Deduction Report Salary Chart Month Wise

2.7.7-Daily Wager Detail:- The institution need labourers for various purpose and the processing of temporary labourers can be recorded in this sub-module.

Daily Wager Master Requisitioning Form

Indent For Daily Wagers Indent For Daily Wagers

Approval of Indent From Department

Daily Wagers Attendance

Daily Wagers Attendance Report

2.8-Transport: - Using Vehicle Master one can store complete

information about the vehicles use by the organization for transporting employees as well as students. All bus stops can be defined using Bus Stop and routes can be defined by mapping bus stops using Route Sequence. Vehicles are allotted to different routes and the employees and students get registered for different vehicles as per the routes. Conveyance type wise, route wise rate (wef), own/hired vehicle and if owned, daily km with price are managed for diesel and petrol. Various reports can be generated. It has the following sub-modules: - Vehicle Master Route Sequence Bus Stop Vehicle Allotment Vehicle Allotment to Staff/Student


FINANCE & ACCOUNTS

3. Finance & Accounts: - This module maintains the Finance and accounting details of the Institute/University etc. Using various sub modules like Grant, Accounts, Fee, Loan Management, payroll, scholarship etc. one can manage complete Finance & accounts of the organization. Following are the sub modules:

Loan Management Accounts

Fee Grant

Material Procurement/Inventory Management Scholarship

3.1-Loan Management: - Using this module loan Application of the

employees can be processed for approval. At approval stage scheduling for repayment is done for the amount approved. This module contains following sub modules-

3.2- Accounts:- This module maintains the account related information like Account Bank, Cash, Journal etc. with the facility of attaching relevant documents so that during verification / Auditing details are readily available. The user can set up the ledgers under new and configurable accounting groups in order to process and record the transactions through voucher entry or journal modules. Multiple Imprest tracking with the reports and bank reconciliation is also part of the module. One can generate various reports like ledger, trial, Profit and loss A/c, balance sheet, schedules, and matrix of a/c head with monthly transactions with balances etc. This module contains following sub modules- Account Info Accounting Vouchers Accounting Reports Banking Tax Schedules

Loan Master Loan Application Loan Approval


Ledger Head Budget Cost Centre & Budgeting Account Auditing

3.2.1-Account Info:- Ledger Group Ledger Head Ledger Head(Multi) Division Master Create Voucher Type Account Information Search

3.2.2-Accounting Vouchers:- Bank Payment Bank Receipt Cash Payment Cash Receipt Contra Voucher Create Journal Voucher Create Advance/Imprest Voucher Advance/Expense Details

3.2.3-Accounting Reports:- Account Ledger Account Reports Trial Balance Balance Sheet Budget Report Advance Imprest Report Voucher Type wise Reports Income/Expense Statement Month-Wise, Group-Wise A/C Chart Report

Direct Payment of Employees to Bank

Sub Ledger Summary Cheque Printing 3.2.4-Cost Centre & Budgeting:- Cost Category Cost Centre Project Master Budget Master Budget Assignment

3.3- Fee: - This module is designed to process all aspects of fee processing of the students. The user can define fee heads and attach with the


program/courses, process schedules and with the flexibility that fee can be different depending on sex, caste etc. if so desired. Fee concession, refund, receipt generation, receipt cancellation etc. are properly handled in the system. In case of late deposit of the fee overdue charges can also be generated for fee collection. Provision for reminding the students for due/ overdue fee is also available. Various reports relating to fee are generated. Fee a/c heads can be associated with the fee head so that figures automatically get posted in accounts module also. The Sub-modules are given as under: -

Fee Master Fee Processing

Concession Fee Refund

Fee Reports Waived Fee Entry

3.3.1-Fee Master:-

Pre-Printed Fee Receipt Serial Number

Fee Schedule

Fee Head Fee Definition

Fee Definition Mass Fee Parameters

3.3.2-Fee Processing:-

Receipt from Student Fee Receipt Approval

Receipt Cancelation Delete Receipt Of Student

3.3.3-Concession:-

Fee Concession


3.3.4-Fee Refund:-

Fee Refund Application Processing Approval for Fee Refund

3.3.5-Fee Reports:-

Fee Report Balance Fee Report

Fee Concession Report Fee Over Due

Fee Structure Fields

3.4- Grant: - This module maintains the complete cycle of the Grants

received from any source i.e. right from proposal, sanction, release, consumption to final report generation. One can keep track of the grant at any stage to know the balances and what is the pattern of consumption. One can manage multiple grants and that too from various funding sources. All the relevant documents can also be attached at different stages so that they are readily available at the time of verification/ auditing. It has the following sub-modules:

3.5- Materials Procurement / Inventory Management:- In order to define items completely with advanced features of multiple

locations, stock statements; masters like unit, group, type, category, location, property group etc. are maintained. Further different departments can raise indents and based on pending indents and estimated future requirements, the store can place/request the order after taking approval from authorities. Material is received in the store and the proper GRN / MRN is prepared. Further materials could be issued to different departments based on the indents and they could be transferred to departmental stores also. Stock ledger and stock summary reports can be generated at any point of time. Location of the item helps in immediately knowing where the item is lying.

Grant Details Funding Source Type Grant Application Details Grant Sanction Details Sanctioned Grant Schedule Amount Released From Source Grant Consumption Grant Report Grant –Sanc-Rel-Consumption Report


Material Masters Location Masters Item Ledger Indent Form Indent Approval Purchase Processing Arrival/GRN/MRN Item Issue/Return/Re-Issue Material Reports

3.5.1- Material Masters Unit Master Item Group Property Group Item Category Master

Item Type Master Item Property 3.5.2- Location Masters Buildings Master Floor Master Almirahs/Racks Shelves Master Location Master

3.5.3- Purchase Processing Purchase Proposal Processing Purchase Order Purchase

3.5.4-Material Reports Stock Ledger

3.6-Scholarship: - While filling the scholarship form one does not require to enter the whole form rather it picks up most of the information from student information system and one has to enter only addition information


required. One can generate reports on various parameters using dynamic report on scholarship. 1. Scholarship Master 2. Scholarship Application Form

3. Scholarship Report 4. Scholarship Report (Dynamic)

UTILITIES

This module is having various utilities like office management, Games and sports, Services, Contacts, Hostel Management, Communication, Complaint Redresses System, Transport Management, FAQ (frequently asked questions) and Credits. Games and sports Office Management RTI Management

Services Contacts Management

Hostel Management Communication

Faq Credits

Complaint Redresses System Transport Management

4.1-Games and Sports: - This module has following sub modules.

Games/Sport Master Role in Team

Team Master Games/Sports Definition

Team Definition

4.2-RTI Management (Right To Information)

RTI Application Form RTI Application Process Status

4.3-Services: Use this interface for sending SMS & email to different employees as well as students. Our mailing service allows integration of


data to communicate with the persons with alerts and reports can be mailed. This module has following sub module:

SMS panel Mailing Services

4.4-Contact:- Using this module one can maintain address, phone nos, email addresses etc. This modules has sub modules features following as-

Contacts Detail Contacts Sub Detail

Add Contacts

4.5-Hostel:- In this module hostel and rooms get fully defined. It keeps track of the accessories provided to each room. Students are allotted rooms through this module and various reports can thus be generated. It has the following sub-modules:-

Hostel Master Hostel Floor Master

Hostel Room Master Hostel Room Accessories

Hostel Room Allotment Hostel Report

4.6-Comunication: - It has the following sub-modules: -

Events Scheduling Post Message-Notice/Circular View Message-Notice/Circular/ Event

4.7-Faq: - This module includes FAQ (Frequently Asked Questions). The institutions face regular questions by the peers, the readers and the students about various activities that are related with the institution and related with the queries.

FAQ Page

4.8-Credit: - Testimonials on software can be viewed here. Credit Page

4.8 Complaint Redressal System: - Student / employees can register complaints of different types which will further get assigned to employees to fix the complaints. Complainant can see online the status of the complaint.


Administration can take out various MIS reports on different stages of complaints employee wise, status wise, complaint type wise, date wise etc.

Complaint Type Complaint Registration

Complaint Assignment Complaint Assignment Status

Complaint Re-Assignment Complaint Report

ADMIN

5-Admin: - DAC-ERP is administered by this module by entering/maintaining data used through the software. Using security one can create user name and password for the user and assign proper roles to the employee/students. Roles are assigned permission for set of menu items. Depending on the roles assigned one can see the user specific menu. Power can also be defined using power management which is assigned to the users for passing different documents. It has the following sub-modules: - Power Management Masters Single window info system Audit Trail Security

5.1- Power Management: - Power can also be defined using power

management which is assigned to the users for passing different documents - Power Master Assign Power To Employees Employee Role Jurisdictions

5.2-Masters: - Various masters are defined in this module, required to

facilitate selection of data in different forms and thus saves from reentry of data. It has the following sub- modules:-

Institute Section Under Department

Holiday Management Stream


Department Staff/Student Document

Caste Category Sub-Category

Misc. Master Dynamic Letters

Disease Group Donation Category

Diseases Country

State City

Nationality Languages

Currencies Default Setting

Religion Document Type

Bank Master

5.3-Single Window Information System: -This module maintains the summary Information about employees and students. One can further see detailed information also. One can click the relevant link to see the information in single window.

Main Interface Multiple Information Interface

5.4-Audit Trail: - Using this module one can keep track of the changes

/work done by the users. One can see IP address, date, time, action performed by the user and the form through which modification was committed.

Audit Trail Report

5.5-Security: - Using security one can create user name and password

for the user and assign proper roles to the employee/students. Roles are assigned permission for set of menu items. Depending on the roles assigned


one can see the user specific menu. It has the following sub-modules: - Parameter University information User Creation Backup/Restore Academic Session Role Creation Major Group Permission Download formats and upload Data Menu maker

Active/deactivate student users Message Verification

Change Password Active/deactivate staff users

Assign Permission User to User Campus Parameter Setting

Assign Stream/Department/Program To Sub Institute

Assign Institutes To User

Step Definition Financial Year

5.5.1-Parameter-

Folder Location Database Location

Proxy Settings

WEB PORTAL

6-Web Portal: - This module provides the online facility for printing of

Admit card, browsing of the results, viewing information relating to students as well as employees. One can view Message-Notice /Circular/Event online through this web portal. It has the following sub-modules: -

Online Admit Card View Message-Notice /Circular/Event

Important Links Student Feedback for Faculty

Online Query Mgmt.


6.1-Online Admit Card: -This form is used to print or view the admit card online. 6.2-View Message/ Notice/ Circular /Event: - This form is used to view message, notices, circulars and events. 6.3 Important Link:- This program is used to store useful links of related agencies for communication. 6.4 Student Feedback for Faculty- During tenure of students’ sessions in the institute, faculties are evaluated by the students, this form is used to record feedback of the teaching staff. 6.5-Online Queries Management: - This form used for the general query on students, faculty. Students can post admission enquiry through this interface. It has the following sub module:- Student Faculty Admission Enquiry

6.5.1-Student:-

Student Information Academic Information

Attendance Fee Report(student)

6.5.2-Faculty: It has following sub-modules:

Online Employee Information

SEARCH

7-Search: - This module facilitates search of the employees, students and visitors by selecting different combination of filters. This module has following sub modules: Search Student Search Staff

Search Visitor

ALUMNI


8-Alumni Info: - The institutions alumni provide important resource pool for them. The history of the students are maintained along with their employment. This module maintains the information on alumni. One manages Alumni contributions using the forms of this sub module. It has the following sub-modules: - Alumni Contribution Alumni Registration Contribution Search Contribution Entry Update Alumni Info Contribution Type

Contribution Master

9-Placement Info:-This module facilitates placement activities of the organization. Corporations/ companies short list the candidates based on their criteria and then conduct further interviews etc. Once the student is finally selected his name is recorded as placed. Students who get placed off campus can also be recorded. Thus complete information about the placed student is kept here. This module has the following sub-modules: -

Corporate Details Off-Campus Placement Placed Student Search Student’s Placement Corporate Visits Corporate Criteria

10-Office Management: - one can manage documents using DAK

Management, File Management & Back Office Management.

DAK Management File Management

Back Office Management

10.1-Dak Management:-At different departments under different authorities DAK register can be maintained (virtual). Once the DAK details are entered in DAK receipt, reply could be given by selecting and modifying templates. These templates one can create using DAK reply Template interface. Further one can see various reports using DAK Report interface.

Authority(Designation) DAK Register

PLACEMENT


DAK Receipt DAK Report

DAK Letters

10.2-File Management: -Digital as well as the physical files contents

could be stored, classified, grouped and moved from one department to another. Status of the files can also be changed. One can generate report on file movement and also see complete history. Status Master Class Master E group E files File Movement File Movement History

10.3-Back Office Management: - This module maintains the Enquiry

reports of the Office; this is used for keeping records of the Students query along with their date. This form will hold records of those students’ queries who want to take admission in the institution and also appeared in the University Test.

1. Enquiry Maturity Form 2. Admission Enquiry Report

Hardware Required: -

1. Server: Windows Server having Ms SQL with 8.0 GB RAM & 250 GB Hard Disk onwards.

2. Client: Windows/Linux PC with 2GB RAM. “DAS-ERP” for various sectors: - DAS-ERP is available in different flavors like Liter, Standard & Premium for School / College / Institute / University / Corporate sectors with various combinations of features and prices. Our Prestigious Client:

National Post Graduate College, Lucknow Brahma Nand Degree College, Kanpur Dayanand Degree College, Kanpur Juhari Devi Girls College, Kanpur


Lucknow University, Lucknow Indian Institute of Technology (CAD), Kanpur (IITK). Ambedkar Institute of Technology for Handicapped, Kanpur International Institute of Saddlery Technology and Export

Management, Kanpur (IISTEM). National Sugar Institute, Kanpur (NSI). Dr. Hari singh Gour Vishwavidyalaya, Sagar. L.N. Mittal Institute of Information Technology, Jaipur. PDPM-IIITDM, Jabalpur. Indian Council for Philosophical Research, New Delhi/Lucknow

(ICPR). Madan Mohan Malviya Engineering College, Gorakhpur. Feroz Gandhi Technical Institute ERA’s Lucknow Medical college & Hospital.

Many more ……………

For MULTIFACET SOFTWARES SYSTEMS (P) Ltd. Sanjay Singh/Technical Consultant

-------------------------------------------------- Multifacet Softwares Systems (P) Ltd. Website: www.multifacet-software.com (M) +91-9198161709 Mail: [email protected]